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The Difference Between CMMS and Work Order Software

Comparing CMMS and work order software is like comparing a steak to a meal. There is no doubt work orders are an important part of CMMS software, and the quality of the work order component can affect the entire experience. But work order software is lacking as a stand-alone solution.   

Work Order Software
Work orders are an essential part of day-to-day operations, and are often one of the primary criteria when shopping for maintenance management software.  

Good work order software ensures maintenance departments can assign work efficiently and ensures it has been completed in a timely manner.  Great work order software creates comprehensive work histories for each piece of equipment, and offers real-time updates on completed work and scheduled work. It also offers a mobile solution in a user-friendly app, making it easier to document work correctly in real-time and make informed decisions on the spot.

CMMS: Additional Features 
A complete maintenance management system goes beyond basic work order management, and empowers managers to:

  • Schedule technicians more effectively, based on skill set and location
  • Run preventive maintenance protocols
  • Control parts and inventory
  • Track asset usage and history
  • Purchase and procure items
  • Balance budgets
  • Monitor team performance
  • Harness the power of the Internet of Things to gather, analyze, and utilize data to make maintenance efforts more effective. 

In essence, a CMMS empowers managers with information needed to effectively run a maintenance department.

In the recent past, a comprehensive CMMS was considered a luxury. However, with the cost of CMMS systems dropping dramatically and SaaS and mobile systems becoming the predominant tools in the maintenance management market, cost is no longer a barrier.  Adding stand-alone work order software to another system to keep costs down isn't necessary anymore.  It’s possible to enjoy the best of all worlds in one seamless solution.